Grants can be the most effective way to advance your nonprofit’s philanthropic goals. But that money doesn’t grow on trees—and justifying the cost of a paid grants database to your leaders is a conversation you need to prepare for.
This is the question we are here to answer: Is Instrumentl really worth it?
While we may be biased, we want to provide you with a comprehensive overview of Instrumentl’s grant discovery and management platform so that you can discover the answer for yourself. We will explain:
How Instrumentl works
Its key features
How it compares to other grant databases.
Its pros and cons
What real Instrumentl users have to say about the platform
This will help you assess whether Instrumentl makes sense for you and your team.
The Rising Need for Effective Grant Management Tools
It seems like with every year, there are more and more nonprofits created seeking to change the world. And while it is amazing that so many people want to dedicate their lives to helping others, it can be difficult to find the best fundraising opportunities to support these organizations.
This is where effective grant finding tools—like Instrumentl—come into play.
The Rising Need for Effective Grant Management Tools
As you can imagine, searching for and sorting through grants to find one that is relevant to your nonprofit can take considerable time and effort.
Every grant has different guidelines and requirements, meaning not every opportunity will be a fit your organization. Fortunately, effective grant finding and management tools can help nonprofits simplify and streamline this otherwise overwhelming process.
A good grant search tool allows users to search through a curated database of funding opportunities. The best grant databases even provide helpful filters—like funding location, deadline, amount, and more—to help nonprofits narrow in on the most relevant grants they can apply to.
Rather than combing through a myriad of different search results, a good grant discovery tool works off a carefully curated database to make the grant search process easier and more effective.
By saving time in the research process, grant finding tools also enable nonprofits to focus on submitting successful proposals.
Insights Straight To Your Inbox
Signup up to receive the next Instrumentl Insights report and access exclusive data that will give you an edge.
Founded in 2014, Instrumentl was designed to make finding, tracking, and managing grants an effortless process for nonprofit organizations. The ultimate goal was to help nonprofits secure more funding faster and more efficiently through an all-in-one platform.
Here’s how:
Instrumentl’s comprehensive grant and funder database makes it easy to locate good-fit funding opportunities instantly. Going far beyond the basics, Instrumentl also combines its extensive grant database with grant tracking and management tools to help streamline and simplify the entire grant lifecycle from start to finish.
By combining grant discovery, tracking, and management into a single workflow, nonprofits can standardize their grant process, increasing efficiency, saving time, and improving their rates of funding success.
“I really feel strongly that [Instrumentl] has increased my efficiency. It's no longer, ‘Let’s just fill out 10 grant applications and hope we get a response.’ Now, I almost always get a response. Our success rate has gone from 14% to 22%; that’s a significant jump.’” - Becky Harris, Philanthropy Director for Foundations & Corporations at Eversight
What Can You Accomplish With Instrumentl? Key Features Examined
1. Finding New RFPs and Funders
Instrumentl provides users with an extensive grant database that includes:
Over 400,000 funders
Over 17,000 active RFPs
Over 150 new opportunities added weekly
What really sets Instrumentl apart is its Smart Matching tool.
All you have to do is enter in your nonprofit’s area of focus, location, and funding needs, and Instrumentl will automatically analyze its database to provide you with a curated list of good-fit matches.
Instrumentl is the only grant platform that reveals if a funder is open to new grantees
From this list of matches, you’ll then be able to click into each opportunity to access the funder’s 990 snapshots. Based on information pulled from the foundation’s previous 990s, these foundation profiles give you insight into their:
Trends in giving average and median amounts
Past grantees
Giving by NTEE codes
Key people
Openness to new grantees
Quickly see what causes a funder supports the most
These comprehensive funder profiles help you to quickly determine whether the specific opportunity is worth pursuing.
Finding active grants and analyzing funder profiles has never been easier.
2. Tracking Prospect Research and Submissions
Instrumentl provides a grant calendar with email reminders so you can track deadlines.
Instrumentl isn’t just a prospecting tool—it also makes tracking and managing grants a breeze.
From your list of grant matches, you can save any opportunity that you’d like to pursue further and it will be automatically added to your Grant Tracker. From this Tracker, you’ll be provided with a comprehensive overview of all of your saved grants, including their:
Deadline
Status (researching, submitted, planned, etc.)
Amount
Next task
Notes
Everything is organized and easily accessible in one centralized dashboard, making it easy to keep your entire team on the same page.
Instrumentl will also send automatic deadline reminders and you can assign specific tasks so that everyone on your team is aware of what needs to be done and by when.
These tracking features allow you to easily monitor which stage each of your applications is at, providing you with the tools needed to create a more streamlined and efficient workflow.
3. Managing Awarded Grants
As any grants professional knows, the work doesn’t stop after you receive an award. Thankfully, Instrumentl provides tools to help you manage all of your awarded grants, making it easier to maintain compliance and stay on top of all of your reporting requirements.
Instrumentl's award tracker keeps you in the loop on your funding
From the Awards View within your Tracker, you’ll be able to see:
The name of each awarded grant
The grant period
The award amount
When the next report is due
Who is responsible for that report
Any notes
You’ll also be provided with an overview of your award statistics—including how much you’ve won and from which kinds of funders.
4. Collaboration and Reporting
As a cloud-based platform, Instrumentl was designed specifically with collaboration in mind.
Like we mentioned before, you can assign tasks to our team members within Instrumentl, making it easy to clarify roles and responsibilities. No more confusion over who is doing what and by when.
Another thing that sets Instrumentl apart is its reporting capabilities.
With just the click of the button, you can create reports for your:
Saved opportunities
Awards
Tasks
Contacts (that you’ve saved in the funder profiles)
Funders
These reports are incredibly helpful for keeping your team’s leadership in the loop when it comes to your prospecting and management efforts.
Foundation Directory Online, Foundation Search, Grant Finder, and GrantWatch prioritize grant discovery.
By contrast, Fluxx, GrantHub and GrantStation both favor grant management.
A Detailed Comparison: Instrumentl vs. the Rest
As hinted above, one of the things that sets Instrumentl apart from the rest is how it combines both grant discovery and management tools into one intuitive platform.
Foundation Directory Online, for example, doesn’t have as many grant management features. It does not provide users with a grant calendar, submission tracker, nor does it allow users to manage their grant pipeline through multiple stages. Although it allows for some multi-user collaboration and users to reverse search for funders, reviews have stated its information on active RFPs is sometimes limited.
Fluxx provides users with some management tools, including a grant calendar and the ability to save prospects and manage the grant process through multiple stages. However, Fluxx does not provide its users with much information on active RFPs. Nor does it have a matching tool like Instrumentl does.
Foundation Search provides fundraisers with the ability to examine funder profiles. However, it also does not feature a calendar, or deadline reminders, and its collaboration tools are rather limited.
GrantFinder only offers limited access to foundation profiles and the ability to reverse search for new funding opportunities.
GrantHub, on the other hand, helps users manage their applications with submission trackers, grant calendars, the ability to store notes, and collaborative features. However, they do not have their own database to search for and find funding opportunities.
GrantStation offers similar tracking tools while also giving its users access to funder information. However, it does not have any collaborative tools.
GrantWatch functions primarily as a database for active grants. While extensive and informative, the information they provide can be a bit difficult to discern, and the lack of reverse search can make the process take longer.
Instrument’s offers pricing plans for both nonprofits and consultants. There are three options to choose from:
The Standard Plan
The Professional Plan
As you can imagine, the number of features provided increases with each plan. For example, the number of users and projects allowed per plan also increases depending on the payment options.
This gives nonprofits the flexibility to choose whatever payment plan is best suited for their needs.
Instrumentl also provides a University plan for large institutions. You can contact us for more details about this plan.
Pros and Cons of Instrumentl
Before you can make an informed decision on whether or not Instrumentl is the right platform for your nonprofit, let’s take a look at some of its pros and cons.
Where Instrumentl Pros
As we have discussed numerous times in this article already, Instrumentl’s greatest strength is how it combines grant discovery, tracking, and management tools into one platform to streamline the entire grant process.
Instrumentl is user-friendly and efficient, aimed at providing the most amount of information possible in an easy-to-digest manner. Fundraisers can optimize their grant strategies and save time so that they can focus on crafting better and more personalized applications, helping them secure more funding for their nonprofits.
Instrumentl Cons
Perhaps one of the first things that stands out about Instrumentl is its pricing plans.
When compared to its competitors, it is true that Instrumentl’s subscription is on the higher end, which can make it an intimidating prospect for nonprofits, especially those that are just starting out and do not have a lot of flexibility with their budgets.
That is a valid and understandable concern. However, despite its pricier subscription plan, many Instrumentl users find that the platform helps them secure a larger number of higher-paying grants in less amount of time, helping to make up for the upfront commitment. You may also check Instrumentl's Discount Codes.
No items found.
User Reviews and Success Stories
Finally, it is time to see what real-life users have to say about Instrumentl.
What Users are Saying About Instrumentl
Looking at Instrumentl reviews at G2, a software review website, shows that Instrumentl has a 4.9-star rating.
Some of the most talked about topics in these Instrumentl reviews include how the platform saves users time when searching for new prospects. Similarly, many reviewers also enjoyed the user-friendly interface and the amount of funder information provided by the platform.
“We were maybe [submitting] three to six [grant applications] per year. Now, we're doing two per month…just by having Instrumentl as opposed to spreadsheets.” –Daniel Jenkins, President of Lutheran Braille Workers
“I started using Instrumentl and thought - oh my gosh, this is a miracle! This is going to save me weeks! It just does everything for me. I insert the keywords, set up a project, and it magically shows me the most relevant funding matches.” –Dr. Bev Browning, Author, Grant Consultant & Coach at Bev Browning LLC
By learning more about specific grant funders and tracking and managing their proposals, nonprofits, both big and small, have seen the difference in their fundraising strategies by using Instrumentl.
Wrapping Up: The Next Steps
Overall, Instrumentl is clearly the superior choice for grant seekers and nonprofits compared to its rivals.
Its combination of discovery and management features streamlines the grant process so that fundraisers can do everything in one place. You can start your free 14-day trial today.
.svg)
%201.png)
