Most grant writers spend somewhere between 10-20 hours on just a single application.
What if we told you there was a way to cut that time in half?
Introducing Instrumentl’s Apply. By automating the most tedious parts of grant writing, this innovative tool makes it easy to submit more proposals with less effort.
Whether you’re a small team struggling to cover all the bases or a larger organization seeking increased efficiency, Apply can expand your capacity so you can spend more time advancing your mission.
Let’s take a closer look at how it works.
What Is Instrumentl’s Apply?
Instrumentl’s Apply is an AI grant writing tool that speeds up your grant writing process be learning from your previous grant applications. It produces high-quality, customized grant proposals in a fraction of the time it usually takes.
So, how does it work?
By uploading past successful grant applications to your documents library, you allow the AI to learn your organization’s unique writing style, tone, and language. Once trained, you can use Apply to generate a first-draft proposal—in one click! With a solid foundation to work from, you’ve saved A TON of time writing and editing.
One of Apply’s most powerful tools is its ability to pull application requirements directly from a grant funder’s portal. This means that the AI scans the portal for crucial details—formatting rules, specific questions that need to be addressed, etc.—to ensure that the proposal it generates automatically aligns with the funder’s specifications. Talk about a time-saver!
Important Note: While AI streamlines many aspects of the process, it’s meant to assist, not replace.Human expertise is essential for shaping the narrative, understanding your nonprofit’s mission, and connecting with funders on a deeper level. The AI offers a solid framework and lots of efficiency, but your insights and knowledge are what make a proposal truly stand out.
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Below are three key ways organizations are currently leveraging Insturmentl’s Apply.
Saving time
Increasing capacity
Improving their chances of securing funding
1. Generating Complete Grant Proposals With One Click
With Instrumentl’s Apply, you can generate a full first draft with just one click.
As one nonprofit leader shared, “I had a draft in 5 minutes. That is not an exaggeration. I was clocking it.”
This feature is especially transformative for small nonprofits that are short on time and staff.
Rather than spending hours crafting proposals from scratch, you can now focus on high-priority tasks like refining your overall grants strategy or building relationships with funders.
2. Customizing Proposals to Meet Specific Funder Requirements
One of the biggest frustrations for grant writers is spending hours crafting a compelling narrative only to discover it doesn’t fit within the strict word or character limits set by the funder.
It’s incredibly time-consuming and mentally draining.
Instrumentl’s Apply solves this problem by automatically tailoring each proposal to meet specific funder requirements.
Adjusts word counts
Rephrase language to align with guidelines
Pull application requirements directly from the funder’s portal
This feature is a game-changer for nonprofits applying to multiple funders with differing requirements. You no longer have to worry about painstakingly customizing each proposal. Instead, Apply ensures seamless adjustments so you can focus on the quality of your content, not the formatting.
With the Apply, you can submit proposals confidently, knowing they align perfectly with each funder’s expectations. Phew!
3. Scaling Grant Writing Capacity Without Hiring Additional Staff
It becomes overwhelming to handle multiple grant applications, especially without the ability to expand staff.
Instrumentl’s Apply allows you to scale your grant writing efforts without the need for additional hires.
By handling the heavy lifting of drafting initial proposals, Apply frees grant teams to focus on refining and personalizing each submission. Now, you can take on more applications without sacrificing quality or feeling stretched.
As one grant professional said, “Thanks to Apply, we were able to handle more applications and take on additional clients, all without expanding our team.”
Nonprofits can apply for more funding opportunities, and
consultants can serve more clients
Whether you’re a large nonprofit managing numerous grants or a consultant juggling multiple clients, the Apply empowers you to scale.
To get started with Instrumentl’s Apply, follow these steps to create your first grant proposal draft in minutes.
1. Upload past successful grant applications:
Begin by uploading previous grant proposals that have worked for your organization to your document library. This helps the AI learn your writing style and preferred language.
2. Select which past proposals to use for drafting:
Once uploaded, you can choose which of these past proposals you want the AI to draw from to create your new application.
When you find a good-fit opportunity that you’d like to apply to, you simply click the “Request Application” button under “Funding Opportunity.” When you do that, the Instrumentl team begins working their magic and building that application for you in the system.
Within 1-2 business days, the “Request Application” button will change to “ContinueApplication,” and then you’ll be ready to get started! At this point, you can scroll through the entire application—all within Instrumentl.
3. Generate the First Draft:
Now, you can click on the “Improve Recommendations” button, which will then allow the AI tool to generate the first draft of your new application based on the past applications you’ve uploaded.
4. Review, Finalize, and Submit:
Within the AI tool, you can download the draft proposal into a Word document for easier review. This also allows you to share the draft with your team members so that you can get a second set of eyes on your proposal before you submit it. Once you’re satisfied, you simply click “Submit”, and the tool will submit your finalized proposal to the funder!
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