Grant Management & Collaboration

Grant Management & Collaboration

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Grant Management & Collaboration

How to Calculate Your Grant Win Rate (2026 Benchmarks)

Most nonprofits don’t know their grant win rate, and the ones that do often don’t know what to do with it. This guide covers the formula, what Instrumentl’s 1-in-7 industry benchmark means for your program, and four levers for improving your results.

Grant Management & Collaboration

How to Build a Grant Calendar: Template, Tools, & Best Practices

A grant calendar is the most universally recommended grant management tool and the most consistently underbuilt. This guide covers what a complete grant calendar actually tracks, how to build one step by step, and which tools fit which portfolio sizes, with a free grant tracking calendar template included.

Grant Management & Collaboration

Grant Closeout: A Step-by-Step Process Guide With Checklist

Learn how to close out a grant correctly: final reports, budget reconciliation, document retention, and funder communication. Includes a free grant closeout checklist.

Grant Management & Collaboration

How to Write a Grant Progress Report: Template, Examples, & Step-by-Step Guide

Got a progress report due? This guide walks you through every section, from narrative outcomes to financial summaries, with a worked example, a before-and-after writing comparison, and a free template you can use right away.

Grant Management & Collaboration

Post-Award Grant Management: A Compliance, Reporting, & Closeout Guide for Nonprofits

Master post-award grant management: compliance tracking, progress reporting, budget management, and closeout. Practical guide for nonprofit grant managers with templates and checklists.

Grant Management & Collaboration

Grant Management for Nonprofits: A Complete Guide (2026)

Everything nonprofit grant managers need to know about managing grants from award letter to final closeout. This guide covers the full post-award lifecycle, including compliance tracking, financial management, reporting, amendments, and the systems that keep it all on track.

Grant Management & Collaboration

Moves Management for Grant Writers: Turn Funders into Long-Term Partners

Discover how adopting moves management strategies can transform your grant-seeking efforts by nurturing long-term funder relationships, increasing grant renewals, and securing multi-year funding. Learn how Instrumentl's features can streamline this process for your nonprofit.

Grant Management & Collaboration

From Chaos to Clarity: Streamlining Grant Management with Instrumentl

Discover how CISPA transformed its grant management process using Instrumentl. This article explores how streamlining tasks, centralizing deadlines, and reducing administrative burdens helped improve efficiency. Learn how even small and mid-sized nonprofits can achieve measurable results with the right tools.

Grant Management & Collaboration

How the LA LGBT Center Transformed Grant Management with Instrumentl

Discover how the LA LGBT Center transformed its grant management with Instrumentl. Mitch Carr, Manager of Foundation and Institutional Relations, shares how the platform improved efficiency, boosted productivity, and supported the Center’s $5 million grant portfolio and funding efforts.

Grant Management & Collaboration

Transforming Grant Management at the University of Illinois with Instrumentl

Follow Laura Clark’s journey from managing foundation relationships at the University of Illinois to streamlining grant management with Instrumentl. Discover how Instrumentl’s features helped her win team support and prepare for future growth.

Grant Management & Collaboration

How to Create a 12-Month Grant Funding Strategy Using Instrumentl: Step-by-Step Guide

Discover a strategic approach to grant seeking for the year ahead. This article guides you in creating a funding plan using Instrumentl for effective prospecting and tracking, helping you secure the grants your nonprofit needs.

Grant Management & Collaboration

Grant Management Software: How 4 Nonprofits Started Winning More Grants with Instrumentl

Discover how nonprofits have boosted their grant funding and efficiency with Instrumentl's grant management software. This article showcases real-life success stories, demonstrating the powerful benefits and impact of using Instrumentl for your organization’s grant management needs.

Grant Management & Collaboration

Easy To Use Grant Tracker Spreadsheet

Discover how to use Instrumentl's grant tracking spreadsheet to be more efficient in your grant management.

Grant Management & Collaboration

Grant Writing Calendar: How to Better Manage Your Grants

In this post, we explore what a grant calendar is, how to create a template for yourself in managing your grants, and how to use Instrumentl as your ultimate grant calendar.

Grant Management & Collaboration

Grant Process Checklist: Pre and Post Award

Explore the outline of each key step from initial research to final reporting, offering detailed guidance, related resources, and best practices throughout each stage.

Grant Management & Collaboration

How to Build a Grant Timeline: Never Miss Out on Funding

Explore the importance of a comprehensive grant timeline, provide practical steps to help you plan grant activities, and explain how Instrumentl can assist in organizing and tracking these essential tasks.

Grant Management & Collaboration

Grant Management Best Practices for Nonprofits

Discover the nonprofit professionals with essential strategies for managing grants effectively. It will cover setting up efficient tracking systems, ensuring compliance with grant conditions, and techniques for managing relationships with funders.

Grant Management & Collaboration

The Nonnegotiable Skills Every Grant Manager Needs

Discover practical strategies to efficiently manage your grants department, based on insights from the webinar "How To Effectively Manage Your Grants Department With A Lean Team" featuring Sheleia Phillips. Achieve optimal grant management despite resource constraints.

Grant Management & Collaboration

How to Never Miss a Grant Deadline: 7 Time Management Tips

Discover essential time management tips for grant team leaders to optimize workflows and meet deadlines effectively. Learn how Instrumentl’s calendar feature enhances grant management processes for improved efficiency and success.

Grant Management & Collaboration

What Does A Grant Manager Do?

Discover the essential role of grant managers in nonprofits. Learn their responsibilities—from identifying opportunities to managing applications and reporting—and understand their pivotal impact on funding success through expert insights and customer perspectives.

Grant Management & Collaboration

Orchestrating Success through Effective Grant Application Teams

Learn how, with the right technology stack, strategy, and team, you can help create an effective grant application team for your nonprofit.

Grant Management & Collaboration

Your Checklist for Successful Post-Grant Award Responsibilities

Congratulations on your accomplishment! Now that you've received notification of your funding, it's time to dive into the post-award stages. These steps will demand strong time management and organization, regardless of the type of funding secured. To streamline the process, we've developed a checklist to ensure you're involving the right teammates, experts, and consultants in the post-award stages of grants management.

Grant Management & Collaboration

Grant Compliance vs. Financial Audits: Understanding the Differences

Grant compliance and financial audits are distinct processes, though they share some similarities. In the article, we'll delve into the nuanced differences between them, providing an overview of each and clarifying their roles in ensuring your organization's success.

Grant Management & Collaboration

Post-Award Management vs. Pre-Award Planning: Understanding the Differences

Grant management can feel like solving a puzzle in the dark, but fear not! In this article, we illuminate the intricacies of pre-award and post-award grant management, offering a step-by-step guide to empower you. From grant prospecting to project implementation, demystify the grant lifecycle and navigate with confidence.

Grant Management & Collaboration

How Nonprofits and Consultants Are Streamlining The Grant Management Process

In this post, we answer what is grant management for both grant makers and grant seekers, why having a grant management process is important, how nonprofits manage grants, and common mistakes nonprofits make when managing their grants.

Grant Management & Collaboration

Examples of Grant Outcomes and How To Measure Them

Demystify grant outcomes with our comprehensive guide. Learn what grant outcomes are, why they're crucial indicators of success, and how to report them to funders. Drawing insights from Steve Boland’s webinar on using logic models, we'll provide a structured approach to measuring grant success effectively. Become an expert in outcome reporting and grant success measurement!

Grant Management & Collaboration

Why Grant Writers Should Master Stewardship with Funders

Learn why stewardship is crucial for granters and how it can enhance your grant application success. Discover the benefits of building relationships with funders and practical stewardship strategies for nonprofits. From major gifts to grant funding, foster trust and maximize your impact through effective stewardship practices.

Grant Management & Collaboration

Financial Management Tools Every Nonprofit Should Use

Don't let the panic of missing documents overshadow your grant deadline. Explore the best financial management tools for nonprofits to streamline your organization's finances efficiently. From grants to donations, stay on top of fiscal stewardship and avoid last-minute scrambles. Let's set you up for success!

Grant Management & Collaboration

Grant Compliance Checklist: Steps to Stay on Track

Demystify grant compliance with our comprehensive checklist. From navigating complex requirements to ensuring regulatory adherence, we'll guide you through the grant management cycle with ease. By the end, compliance won't seem so intimidating—you'll be equipped to tackle it head-on!

Grant Management & Collaboration

How to Manage Grants Post Award: Staying On The Funder’s Good Side

Discover essential strategies for effectively managing awarded grants with Instrumentl. Explore how our Awards View feature empowers you to stay organized, compliant, and proactive in meeting funders’ expectations. From strategic planning to maintaining strong relationships, let Instrumentl be your trusted partner in grant management success.

Grant Management & Collaboration

Grant Consultants: How To Efficiently Manage All Your Clients’ Grant Work

Instrumentl offers grant consultants an all-in-one solution for client management. Streamline grant research, prospecting, and management in one centralized platform. Improve team coordination, deliver quality client work efficiently, and free up time to focus on building relationships and scaling your business.

Grant Management & Collaboration

How To Build A Knowledge Bank On All Your Grant Funders

Learn how to leverage Instrumentl to maintain an up-to-date history of funders for your nonprofit. From key contacts to application histories, organize critical information in one place to simplify your grant-seeking journey. Discover how easy it is to secure funding for your projects with Instrumentl's help!

Grant Management & Collaboration

How to Track Payments from Funders After You Win the Grant

Discover a streamlined solution for managing grant payments with Instrumentl. Simplify complex processes, track payments efficiently, and stay organized with innovative tools. Explore how Instrumentl empowers grant professionals to focus on mission-driven work, not administrative headaches.

Grant Management & Collaboration

The Best Software for Post–Award Grant Management: Here’s A Comparison of Our Top 5 Picks

Streamline post-award grant management with top software solutions. Navigate the complexities of this crucial phase with ease, ensuring efficient resource utilization and maximum impact. Discover why choosing the right software is vital for grant professionals.

Grant Management & Collaboration

A Grant Strategy Blueprint From A Grant-Maker and Applicant

Unlock the secrets to grant success with 7 lessons from a seasoned grant maker and applicant. Gain valuable insights on crafting a winning grant strategy, from identifying opportunities to fostering fruitful funder relationships. Let these expert recommendations guide your grants process blueprint.

Grant Management & Collaboration

How To Track Your Expenses From An Awarded Grant

After securing a grant, learn how to effectively manage and allocate funds to ensure compliance, transparency, and successful project implementation with practical tips and expert insights.

Grant Management & Collaboration

What To Tell A Funder If You Miss Outcome Targets

Learn how to navigate the nightmare of missing grant outcome targets with expert advice and practical tips to avoid, address, and recover from this common grant management challenge.

Grant Management & Collaboration

5 Questions to Ask the Gatekeepers of a Private Family Foundation

Discover the 5 critical questions to ask a private family foundation before applying for funding to ensure alignment with your organization's mission and avoid potential conflicts down the road.

Grant Management & Collaboration

Developing an Annual Grant Strategy that Wins

Learn how to develop an effective annual grant strategy with innovative, technology-driven approaches. Discover expert insights on balancing funders' expectations with your organization's mission, and gain actionable tips to streamline your grant strategy development process.

Grant Management & Collaboration

Instrumentl Is Your Edge In Grant Management: Chaos to Control

Explore Instrumentl's comprehensive guide to grant management and discover how its platform can streamline your grant lifecycle, from finding grants to meeting deadlines and maintaining compliance. Say goodbye to chaos and hello to grant management excellence with Instrumentl.

Grant Management & Collaboration

How To Ensure Grant Compliance After You Win Funding

Learn how to effectively manage post-award grants with expert insights from Rachel Werner. Discover tips, tools, and processes to maintain grant compliance, strengthen funder relationships, and streamline your post-award grant management process.

Grant Management & Collaboration

Navigating “Shiny Object Syndrome” With Your Well-Meaning Board

Learn how to navigate "Shiny Object Syndrome" with your board as a grant writer. Gain insights on avoiding distractions and engaging your board productively to stay focused on your grant strategy.

Grant Management & Collaboration

Managing a $54 Million Federal Grant Portfolio: A Senior Director's Advice For Nonprofits

Learn expert tips on managing multi-million dollar grant portfolios from Patrice Davis, a seasoned senior director of federal grants. Discover best practices and debunk common misconceptions to handle government grants effectively.

Grant Management & Collaboration

The Grant Readiness Checklist: 12 Questions to Ask Before Submitting

What makes one nonprofit grant ready? Learn what are the signs to watch out for when it comes to your readiness, go through a grant readiness checklist before you submit your application, and more.

Grant Management & Collaboration

Rounding Up the Best Grant Management Training Courses and Resources

Grants management is a complex field that requires specialized knowledge and skills. This article highlights the top grants management training courses, workshops, and self-guided resources available to help grants managers enhance their skills and expertise.

Grant Management & Collaboration

Common Challenges and Pitfalls in Grant Management

Grant management can be a challenging process for many nonprofits. This article offers guidance on overcoming common challenges and pitfalls encountered in grant management to help organizations secure funding more effectively.

Grant Management & Collaboration

24 Post-award Grant Management Best Practices

Once you've won a grant, it's essential to handle it properly. In this article, you'll find 24 post-award grant management best practices to help your nonprofit make the most of its funding and ensure successful grant administration.

Grant Management & Collaboration

10 Critical Mistakes Nonprofits Make When Building Relationships with Grant Funders

Learn about the top 10 critical mistakes nonprofits make when building relationships with grant funders and how to avoid them. Strengthen your approach to grant funding and improve your chances of securing valuable grants.

Grant Management & Collaboration

10 Common Pitfalls in Navigating Invite-Only Funders for Nonprofits

Navigating the world of invite-only funders can be tricky for nonprofits. Avoid common pitfalls and maximize your grant opportunities.

Grant Management & Collaboration

6 Types of Relationships Nonprofits Can Build with Grant Funders

Explore the six different types of relationships nonprofits can build with grant funders and learn how to approach each one strategically. Discover how to cultivate these relationships effectively and leverage them to support your mission.

Grant Management & Collaboration

The Importance and Benefits of Invite-Only Funders

Invite-only funders offer exclusive opportunities for nonprofit organizations, but they are often overlooked. This article reveals the importance and benefits of these relationships. Explore how invite-only funders can boost your funding strategy and overall success.

Grant Management & Collaboration

Grant Strategy: Building a Year-Long Funding Plan for Your Nonprofit

To equip nonprofit grant teams with an actionable guide for creating a holistic and sustainable year-long grant strategy, ensuring consistent funding and alignment with organizational goals.

Grant Management & Collaboration

Navigating the Grant Lifecycle: Key Stages Explained

Learn how to navigate each stage of the grant lifecycle effectively, from finding funders to reporting results and securing crucial funding for your nonprofit.

Grant Management & Collaboration

10 Grant Financial Management Best Practices for Success

Learn best practices for handling grant funds, tracking expenses accurately, and staying compliant with grant requirements. Ensure the success and sustainability of your grant-funded projects

Grant Management & Collaboration

How To Learn Nonprofit Grant Management [Best Training]

Discover the essentials of nonprofit grant management, from application to compliance and reporting. Ensure the successful execution of grant-funded projects with proper tools and training.

Grant Management & Collaboration

How to Manage Grants in 2025 [Checklist]

This post explores must-dos when it comes to grant management, best practices to adopt when tackling grant management and how to manage a grant.

Grant Management & Collaboration

How to Engage Your Board to Help You Win More Grants

This article will teach you what an engaged board looks like, how engaged boards can help you win grants, and 7 easy steps that you can take to engage your board.

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